Property Insurance
Insurance values
Purpose Purpose
Insurance values are the financial exposure values collected for each insured site and period. They help your team prepare renewals, validate coverage, compare changes, and report accurate values to brokers, insurers, and internal stakeholders.
Values are period-specific. A site can have one set of values for 2024 and another set for 2025, allowing year-over-year comparison without overwriting historical submissions.
Common value fields Common value fields
Insurance values can include:
- Buildings
- Machinery and equipment
- Lease improvements
- Furniture and fixtures
- Stock and supplies
- Business interruption
- BI period
- Custom PD and BI fields
- Total PD
- Total BI
- TIV
The exact fields can vary depending on your Insurance setup.
Working with values Working with values
You can work with values from Insurance > Values or from an individual site in Insurance > Sites .
Typical workflow:
- Select the correct Insurance period.
- Open the Values table or an individual site.
- Review existing values and previous-period comparisons.
- Update values manually or use bulk import for larger changes.
- Review change history where needed.
- Export values when the data is ready for reporting.
Use Bulk import values when you need to update many sites at once from a spreadsheet.
Values held at another site Values held at another site
Stock and supplies, and machinery and equipment, are not always at the site that owns them. When a site keeps goods at another site on the Insurance board, record them as an off-site value from the owning site's values page instead of including them in its own field. The amount then counts toward the TIV of the site where the goods stand, and both sites can see the arrangement.
A site's own value fields mean "physically here, owned by us". A warehouse's TIV includes what other sites keep there, and so do its Stock and supplies and Machinery and equipment columns in the Values table. The owning site's side is readable there too: the including off-site columns show a site's own Stock and supplies, Machinery and equipment and TIV plus what it keeps at other sites, leaving out what others keep at it.
Read Insured values held at another site for how to record, review and end these arrangements.
Change history Change history
The Insurance site's Changes tab shows Insurance values, COPE, descriptions, attachments, and confirmations. Address, name, status, tags, site groups, and custom site field updates belong to the separate Site history.
History spans all Insurance periods and is shown newest first by the time the change was made. Each entry displays its own period and the previous and current values where applicable. Filter by date, person, changed field, or Insurance period.
Portfolio queries cover sites currently on the Insurance board that you can access. Site columns and filters describe the site's current state, while change details describe the historical Insurance event.
The Changes filter uses Insurance field titles. If a configurable field has different names across periods, its filter lists the distinct names separated by / ; it still selects the same field across all periods. Custom site fields are available in filters and exports.
A value recorded as standing at another site appears in the change history of both sites — on the site that owns it as value held elsewhere, and on the site it stands at as value held there for others — so either party can see the amount, what it replaced, and who entered it.