21RISK - Flood Emergency Response Plan (FERP)

1 Flood Warning Method

A comprehensive checklist to ensure methods used for flood warnings meet necessary compliance standards.

1.1 Coordinate with local authorities, meteorological agencies, and alarm centres for timely warnings.

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1.2 Ensure timely notification to all relevant personnel through multiple channels (e.g., text, call, alarm system).

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Yes

2 Authority and Activation

An overview ensuring the proper granting of authority and the correct procedures for activation align with compliance guidelines.

2.1 Designate an authority responsible for activating the FERP.

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Yes

2.2 Establish a secondary authority in case the primary is unavailable.

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2.3 Document the decision-making process for FERP activation, including thresholds for activation.

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Yes

3 Plant Shutdown Procedures

A checklist to ensure that plant shutdown procedures meet the necessary safety and regulatory standards.

3.1 Develop SOPs to de-energise and shut down the plant safely.

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Yes

3.2 Prioritise shutdown based on the equipment's vulnerability and criticality.

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Yes

4 Damage Reduction Compliance List

A structured guide to verify that actions taken for damage reduction adhere to the set compliance and safety standards.

4.1 Develop a sequence of actions based on flood-level predictions.

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Yes

4.2 Implement regular inspections to ensure equipment and infrastructure are flood-resistant.

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Yes

5 Emergency Equipment and Resources

A checklist to ensure that emergency tools and resources are in line with required safety and regulatory standards.

5.1 Establish a dedicated emergency response team.

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5.1.1 Movable sump pumps

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Yes

5.1.2 Sandbags

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Yes

5.1.3 Sealing materials

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5.1.4 Inflatable barriers or water gates

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5.2 Identify and secure emergency shelters or safe zones for staff.

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Yes

6 Communication Plan

A guide to ensure that communication strategies and procedures meet established compliance and effectiveness standards.

6.1 Develop a clear communication strategy for internal and external stakeholders.

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Yes

6.2 Establish a backup communication system in case primary channels fail.

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7 Post-Flood Start-Up Procedures

A checklist to validate that procedures for resuming operations after a flood align with safety and regulatory requirements.

7.1 Prioritise equipment and areas for inspections before startup.

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7.2 Engage external experts, if necessary, to assess damages and ensure safety during startup.

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8 Recovery and Clean-Up Plans

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8.1 Develop detailed procedures for waste management, especially if hazardous materials are involved.

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8.2 Prioritise recovery efforts based on business continuity plans.

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9 Training, Drills, and Awareness

A checklist to confirm that training programs, drills, and awareness initiatives are in compliance with recommended standards.

9.1 Conduct regular training sessions for staff on flood risks and the FERP.

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Yes

9.2 Run simulations or drills bi-annually or after significant updates to the FERP.

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Yes

9.3 Ensure all staff are knowledgeable about evacuation routes and safe zones.

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Yes

10 Continuous Improvement

A guide to ensure ongoing efforts and processes are aligned with best practices and compliance for continuous improvement.

10.1 Regularly review and update the FERP, at least annually or after major events.

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Yes

10.2 Incorporate feedback from drills, actual events, and new research.

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11 Stakeholder Engagement

11.1 Collaborate with neighbouring businesses, communities, and authorities for shared resources and coordinated response efforts.

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Yes

11.2 Establish contact points and coordination mechanisms.

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Yes

11.3 Signature

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Flood Emergency Response Plan (FERP)

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